Step 1: Planning and Logistics

<aside> <img src="/icons/list_green.svg" alt="/icons/list_green.svg" width="40px" /> Intro

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1️⃣ Step 1: Planning and Logistics

This section covers initial planning, choosing your venue, your target audience, and other logistical factors when planning your community event.

👥 Understanding Your Audience

This should be the foundational step. Knowing your audience helps tailor the event's theme, content, and location to their preferences and needs. It influences all other decisions in the event planning process.

Tailor your event to likely attendees:

🎯 Defining the Purpose and Objectives of the Event:

Define what you want to achieve with the event. This will guide your decisions on the format, content, and scale of the event.

🏬 The Venue

Choose a venue that aligns with your audience, event objectives, and budget.
Some venue options that typically work well:

📝 Propose Your Event

Creating a River account

📅 Event Date

Choose a date that is convenient for your target audience and gives you enough time for planning and promotion.

<aside> 📎 Pro Tip: 2 weeks is the amount of time we suggest for planning and promotion. It’s also worth checking any conflicting events or holidays in your local community that might affect attendance.

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🎉 Create Your Event

To create your event, visit the community page of the event you want to host.

There are two ways to host an event

Hosting a Pre-existing Event

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Proposing a New Event

<aside> 👋 Join other community builders in our River Slack Community or ask for help in our Intercom Messenger in the app. Look for your community channel to ask questions and coordinate with fellow hosts.

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Step 2: Setting up the event